2010

Thank you for your interest in participating in JapanFest 2010. Please click on the links below to access the appropriate information and application.

Exhibitors and Vendors

Made in Georgia Exhibitors

Performers, Martial Arts Demonstrators and Workshop Leaders

Food Vendors

Sponsors (PDF)

APPLICATION INSTRUCTIONS FOR JAPANFEST EXHIBITORS AND VENDORS

Please click here to fill out an application for JapanFest 2010 after reading the instructions below.

The application deadline is August 30, 2010. Applications received after this date may not be accepted.

**2010 APPLICATION CHANGES: READ CAREFULLY!!**

In order to meet rising costs and streamline the registration process, we have implemented the following changes for 2010:

1) Payment will only be accepted through Google Checkout, and MUST be received when you register. We will no longer accept checks. Your application WILL NOT be processed until we receive payment. Please fill out the application, click on the "Submit application and make payment" button, and then make payment for the equipment you need on the page with the Google Checkout shopping cart.

2) 2010 fees are as follows:

One 10'x10' booth with one 8'x30" table and two chairs
JASG/JCCG member: $200
Commercial business: $750
Hobbyist, non-profit, or cultural exhibitor: $75
Hobbyist, non-profit, or cultural vendor: $200
Additional 8'x30" table: $25
Additional Chairs: $1
Electrical outlet: $50
Water hookup: $75
Phone line: $110

3) There will no longer be discounts for organizations also doing a workshop. However, exhibitors/vendors also doing a workshop or performance will not be required to pay the performance fee.

4) All vendors and exhibitors will receive 20 free tickets for people working at your booth. You may distribute these as you see fit, but if you need additional tickets, they must be purchased at $8.00 per ticket.

5) Once your application has been processed and approved, and we have received payment, we will email you a link for you to enter the names and email addresses of the people working at your booth, which will allow them to receive an e-ticket, which they will need to print and bring with them to gain entry to JapanFest. We will no longer mail hard copy tickets. Each e-ticket has a unique barcode and may only be used by one person, but may be used for two days. No one will be admitted without a ticket.

6) There will only be ONE exhibitor and vendor check-in location. All exhibitors and vendors MUST enter through the Performing Arts Center entrance. Those who need to unload items using the loading dock must first check in at the Performing Arts Center entrance, where you will be given a loading pass to access the loading dock. Loading or unloading is permitted only through the loading dock. No loading or unloading is permitted through the front of the building. NO EXCEPTIONS. Please try to unload as quickly as possible out of courtesy to those waiting to use the loading dock. After unloading, please move your car to a parking space. Parking at Gwinnett Center is free. No overnight RV parking is allowed.

GENERAL RULES AND REGULATIONS

1. Each exhibitor must keep within the 10'x10' assigned space unless additional space has been purchased. It is not permitted to distribute pamphlets or other materials outside your booth. You may only give them guests who actually come to you looking for information.
2. Participants are encouraged to decorate their areas to reflect the artistic nature of their work. If you have a sign or a banner with your organization's name on it, please bring it.
3. Booths must be neat in appearance and not distract from neighboring displays. Each space must be left clean at the end of the day.
4. The sale or distribution of food and beverages is strictly prohibited.
5. Vendors are required to handle their own sales tax.
6. Booths must be manned at all times and exhibit their items for the entire festival day. Exhibitors may not remove their items until the end of the festival day.
7. Decorations, signs or banners may not be fastened to ceilings, painted surfaces, columns, or decorative walls. Helium balloons are prohibited. No duct tape, scotch tape or mailing tape is allowed. Messy items such as confetti, glitter, candle wax etc. are prohibited.
8. All items sold must be authentic Japanese items. The sale of non-Japanese items is prohibited.
9. The sale of non-licensed and/or pirated merchandise is strictly prohibited. Any vendor found to be selling pirated merchandise will be banned from participating in JapanFest in future years.
10. You may set up your area starting at 7:00 am on Saturday. You must be completely set up by 9:30 am. The festival ends at 6:00 pm on Saturday and 5:00 pm on Sunday. All organizations should have completed their load-out by 7:00 pm on Sunday.
11. Exhibitors and vendors are welcome to leave items inside the Gwinnett Center on Saturday evening, but do so at their own risk.
12. JapanFest accepts no responsibility for any lost, damaged or stolen property.

ELECTRICITY

1. For those exhibitors requiring electricity, you will have access to 20-amp 120-volt 1-phase outlet.
2. You must provide any electrical extension cords that are needed in your exhibit area.
3. Electrical extension cords should be heavy-duty types with a 3-wire grounded connection.
4. The cords used at JapanFest should be UL-approved devices and properly rated to the devices they will be used with.
5. Extension cords must be in good condition and covered with the proper insulation.
6. Any cords found to be frayed, spliced or damaged will not be permitted.
7. Extension cords used with individual displays should be secured so they do not become a trip hazard around your display.
8. Use extension cords of the appropriate length for the items contained at your display.
9. Please use tape or cable ties to secure the extension cords. Nails or tacks can damage the insulation of the cords.
10. Please be sure to bring materials to secure cords with you during set up!

WIRELESS INTERNET ACCESS

Wireless Internet access is offered throughout Gwinnett Center. Ensure that your wireless adapter is enabled and configured to access the wireless network. Your computer will alert you of the "gc" wireless network when you are in the coverage area. Select to connect to the "gc" network. You may see multiple listings for the "gc" network; please select the one with the strongest signal. Open your Internet browser and follow the prompts for payment and connection. Rates are $7.95 for 24 hours of access. If you experience technical difficulties, please call 1-800-216-8856.

SAFETY

If you will be displaying items that have moving parts, sharp blades, sharp edges, etc., please make certain that the appropriate safety guards are in place. Consider placing these types of items in areas of your exhibit that are not easily reached by small children. Be aware that you are responsible for assisting with the safety of your exhibits. If you have questions or concerns, please feel free to contact any JapanFest staff members for assistance.

DISPLAY OF VEHICLES

Vehicles with gasoline engines may be displayed with a maximum of two (2) gallons of gas remaining in the tank. A locking gas cap must be installed or the tank must be adequately sealed by tape or in some other appropriate manner. All battery cables must be disconnected and taped to avoid potential sparks.

SHIPPING ITEMS TO GWINNETT CENTER

You may ship items you will use at JapanFest directly to Gwinnett Center if you wish. Gwinnett Center will not accept items more than 48 hours in advance of the festival. All items must have the following information on the label:

1. Name of show (JapanFest)
2. Date of Show (September 18-19, 2010)
3. Name of Vendor
4. Name of person within company that will be accepting/signing for the shipment upon their arrival.

All shipments need to be picked up at the Gwinnett Center Security office on the back dock of the Convention Center. Items will not be delivered to a booth /vendor without proper signature from the exhibitor. The following rules apply when shipping items out at the end of the festival:

1. Item must be completely packaged by the exhibitor.
2. Shipment must be labeled with the appropriate shipping information and labels.
3. Shipment must be called in by the exhibitor for pick-up.
4. A Shipping Request Form must be filled out by the exhibitor and left with the shipment. This form can be obtained from the security office.
5. Shipment must be brought (by the exhibitor) to the security office to store until picked up.
6. All shipments must be picked up within 48 hours of the end of show.

Gwinnett Center Shipping Address: 6400 Sugarloaf Parkway, Duluth, GA 30096.

Gwinnett Center Shipping & Receiving Department Phone Number: (770) 813-7536 or 7540.

INSURANCE AND WAIVER

Please note that JapanFest's insurance only covers claims or suits made against JapanFest, Inc. by festival attendees, NOT festival participants such as vendors, performers, martial arts demonstrators, workshop leaders, exhibitors, etc.

Any accident where a JapanFest participant (i.e. your organization) is not participatory, JapanFest's general liability insurance acts as primary coverage. This would include accidents such as a trips & falls, or displays, riggings, stage parts, signage that may fall and injure someone attending the event (This injured person must be a third party not in any way involved with the management of JapanFest).

Any situation where someone attending is injured or incurs a medical condition whilst partaking in an exhibitor/vendor/performer sponsored event (this could be games, dances, demonstrations, or eating vendor prepared food) the participant's own general liability insurance acts as primary coverage and the JapanFest's general liability coverage acts as secondary (or excess) cover.

Therefore, it is best for you to have your own insurance, especially if you are a vendor or exhibitor of breakable items, as we will not be able to cover any damages.

If you have insurance for the items you will be selling or displaying, the certificate should show JapanFest, Inc. as the certificate holder and, if possible, show JapanFest, Inc. as an additional insured respects JapanFest. Please fax a copy to 404-240-4311 or email it to cork@cgjapanatlanta.org.

Furthermore, all JapanFest participants are required to agree to the following Release and Waiver:

For valuable consideration received (including the opportunity to participate in JapanFest), receipt of which is acknowledged, I (i) release each JapanFest Releasee from any Losses that the undersigned or any of its officers, directors, employees, agents, or affiliates may sustain in connection with its or their participation in or attendance at JapanFest and (ii) agree to indemnify, defend and hold each JapanFest Releasee harmless from and against any Losses that may be imposed upon or asserted against any JapanFest Releasee as a result of, or in connection with, (1) my (or any of my officers, directors, employees, agents or affiliates) participation in or attendance at JapanFest or(2) any action or inaction by my officers, directors, employees, agents or affiliates. I am aware of the hazards involved in such participation or attendance and agree to accept all risk of property damage and personal injury (including death) related to such hazards. When used herein, (A) "Loss" shall mean and include any loss, liability, obligation, damage, claim, lawsuit, injury (including death) cost or expense whatsoever (including attorneys' fees) and howsoever and whenever arising and (B) "JapanFest Release" shall mean and include JapanFest, Inc., the Consulate General of Japan, the Japanese Chamber of Commerce of Georgia and the Japan-America Society of Georgia and each of their respective officers, directors, trustees, employees, agents, affiliates and successors. This Release and Waiver is binding upon the undersigned's successors, heirs, and personal representatives. I agree, and it is my intent, to sign this record/document and affirmation by clicking the "Yes" box and electronically submitting this record/document to JapanFest. I understand that my signing and submitting this record/document in this fashion is the legal equivalent of having placed my handwritten signature on the submitted record/document and this affirmation.

INJURIES

Any incident resulting in injury or property damage MUST be reported to the JapanFest Safety Coordinator. This includes any incident that occurs during the festival itself or during the set up and takedown periods. Should an incident occur, please contact the JapanFest Safety Coordinator or ask any JapanFest committee member (wearing red t-shirts during JapanFest) or volunteer to notify the Safety Coordinator. Please do not leave the festival area until the JapanFest Safety Coordinator or a JapanFest committee member meets with you.

PETS

Pets are not permitted anywhere inside the festival area due to Health Department regulations. We must strictly enforce this policy due to the food sales associated with JapanFest.

SMOKING

Smoking is not permitted inside Gwinnett Center at any time. The facility has designated outdoor smoking areas.

REFUNDS

An application is a commitment to attend JapanFest. No refunds will be made for cancellation. JapanFest Inc. does not guarantee application acceptance to any organization. In the event your application is not accepted by the organizing committee, a full refund of the required advance space rental and electrical fee (when applicable) will be refunded.

CANCELLATION OF JAPANFEST

JapanFest reserves the right to cancel or postpone the festival due to unforeseen circumstances.

If you have questions, please call Jessica Cork at the Consulate General of Japan in Atlanta at 404-926-3020 or email cork@cgjapanatlanta.org.

APPLICATION INSTRUCTIONS FOR JAPANFEST MADE IN GEORGIA EXHIBITORS

Please click here to fill out an application for JapanFest 2010 after reading the instructions below.

The application deadline is August 30, 2010. Applications received after this date may not be accepted.

**2010 APPLICATION CHANGES: READ CAREFULLY!!**

1) Payment will only be accepted through Google Checkout, and MUST be received when you register. We will no longer accept checks. Your application WILL NOT be processed until we receive payment. Please fill out the application, click on the "Submit application and make payment" button, and then make payment for the equipment you need on the page with the Google Checkout shopping cart.

2) 2010 fees are as follows:

One 10'x10' booth with one 8'x30" table and two chairs: Free
Additional 10'x10' booth: $75
Additional 8'x30" table: $25
Additional Chairs: $1
Electrical outlet: $50
Water hookup: $75
Phone line: $110

3) All MIG companies will receive 20 free tickets for people working at your booth. You may distribute these as you see fit, but if you need additional tickets, they must be purchased at $8.00 per ticket.

4) Once your application has been processed and approved, and we have received payment, we will email you a link for you to enter the names and email addresses of the people working at your booth, which will allow them to receive an e-ticket, which they will need to print and bring with them to gain entry to JapanFest. We will no longer mail hard copy tickets. Each e-ticket has a unique barcode and may only be used by one person, but may be used for two days. No one will be admitted without a ticket.

5) There will only be ONE exhibitor/vendor/performer check-in location. All exhibitors and vendors MUST enter through the Performing Arts Center entrance. Those who need to unload items using the loading dock must first check in at the Performing Arts Center entrance, where you will be given a loading pass to access the loading dock. Loading or unloading is permitted only through the loading dock. No loading or unloading is permitted through the front of the building. NO EXCEPTIONS. Please try to unload as quickly as possible out of courtesy to those waiting to use the loading dock. After unloading, please move your car to a parking space. Parking at Gwinnett Center is free. No overnight RV parking is allowed.

GENERAL RULES AND REGULATIONS

1. Each exhibitor must keep within the 10'x10' assigned space unless additional space has been purchased. It is not permitted to distribute pamphlets or other materials outside your booth. You may only give them guests who actually come to you looking for information.
2. Participants are encouraged to decorate their areas to reflect the artistic nature of their work. If you have a sign or a banner with your organization's name on it, please bring it.
3. Booths must be neat in appearance and not distract from neighboring displays. Each space must be left clean at the end of the day.
4. The sale or distribution of food and beverages is strictly prohibited.
5. Vendors are required to handle their own sales tax.
6. Booths must be manned at all times and exhibit their items for the entire festival day. Exhibitors may not remove their items until the end of the festival day.
7. Decorations, signs or banners may not be fastened to ceilings, painted surfaces, columns, or decorative walls. Helium balloons are prohibited. No duct tape, scotch tape or mailing tape is allowed. Messy items such as confetti, glitter, candle wax etc. are prohibited.
8. You may set up your area starting at 7:00 am on Saturday. You must be completely set up by 9:30 am. The festival ends at 6:00 pm on Saturday and 5:00 pm on Sunday. All organizations should have completed their load-out by 7:00 pm on Sunday.
9. Exhibitors and vendors are welcome to leave items inside the Gwinnett Center on Saturday evening, but do so at their own risk.
10. JapanFest accepts no responsibility for any lost, damaged or stolen property.

ELECTRICITY

1. For those exhibitors requiring electricity, you will have access to 20-amp 120-volt 1-phase outlet.
2. You must provide any electrical extension cords that are needed in your exhibit area.
3. Electrical extension cords should be heavy-duty types with a 3-wire grounded connection.
4. The cords used at JapanFest should be UL-approved devices and properly rated to the devices they will be used with.
5. Extension cords must be in good condition and covered with the proper insulation.
6. Any cords found to be frayed, spliced or damaged will not be permitted.
7. Extension cords used with individual displays should be secured so they do not become a trip hazard around your display.
8. Use extension cords of the appropriate length for the items contained at your display.
9. Please use tape or cable ties to secure the extension cords. Nails or tacks can damage the insulation of the cords.
10. Please be sure to bring materials to secure cords with you during set up!

WIRELESS INTERNET ACCESS

Wireless Internet access is offered throughout Gwinnett Center. Ensure that your wireless adapter is enabled and configured to access the wireless network. Your computer will alert you of the "gc" wireless network when you are in the coverage area. Select to connect to the "gc" network. You may see multiple listings for the "gc" network; please select the one with the strongest signal. Open your Internet browser and follow the prompts for payment and connection. Rates are $7.95 for 24 hours of access. If you experience technical difficulties, please call 1-800-216-8856.

SAFETY

If you will be displaying items that have moving parts, sharp blades, sharp edges, etc., please make certain that the appropriate safety guards are in place. Consider placing these types of items in areas of your exhibit that are not easily reached by small children. Be aware that you are responsible for assisting with the safety of your exhibits. If you have questions or concerns, please feel free to contact any JapanFest staff members for assistance.

DISPLAY OF VEHICLES

Vehicles with gasoline engines may be displayed with a maximum of two (2) gallons of gas remaining in the tank. A locking gas cap must be installed or the tank must be adequately sealed by tape or in some other appropriate manner. All battery cables must be disconnected and taped to avoid potential sparks.

SHIPPING ITEMS TO GWINNETT CENTER

You may ship items you will use at JapanFest directly to Gwinnett Center if you wish. Gwinnett Center will not accept items more than 48 hours in advance of the festival. All items must have the following information on the label:

1. Name of show (JapanFest)
2. Date of Show (September 18-19, 2010)
3. Name of Vendor
4. Name of person within company that will be accepting/signing for the shipment upon their arrival.

All shipments need to be picked up at the Gwinnett Center Security office on the back dock of the Convention Center. Items will not be delivered to a booth /vendor without proper signature from the exhibitor. The following rules apply when shipping items out at the end of the festival:

1. Item must be completely packaged by the exhibitor.
2. Shipment must be labeled with the appropriate shipping information and labels.
3. Shipment must be called in by the exhibitor for pick-up.
4. A Shipping Request Form must be filled out by the exhibitor and left with the shipment. This form can be obtained from the security office.
5. Shipment must be brought (by the exhibitor) to the security office to store until picked up.
6. All shipments must be picked up within 48 hours of the end of show.

Gwinnett Center Shipping Address: 6400 Sugarloaf Parkway, Duluth, GA 30096.

Gwinnett Center Shipping & Receiving Department Phone Number: (770) 813-7536 or 7540.

INSURANCE AND WAIVER

Please note that JapanFest's insurance only covers claims or suits made against JapanFest, Inc. by festival attendees, NOT festival participants such as vendors, performers, martial arts demonstrators, workshop leaders, exhibitors, etc.

Any accident where a JapanFest participant (i.e. your organization) is not participatory, JapanFest's general liability insurance acts as primary coverage. This would include accidents such as a trips & falls, or displays, riggings, stage parts, signage that may fall and injure someone attending the event (This injured person must be a third party not in any way involved with the management of JapanFest).

Any situation where someone attending is injured or incurs a medical condition whilst partaking in an exhibitor/vendor/performer sponsored event (this could be games, dances, demonstrations, or eating vendor prepared food) the participant's own general liability insurance acts as primary coverage and the JapanFest's general liability coverage acts as secondary (or excess) cover.

Therefore, it is best for you to have your own insurance, especially if you are a vendor or exhibitor of breakable items, as we will not be able to cover any damages.

If you have insurance for the items you will be selling or displaying, the certificate should show JapanFest, Inc. as the certificate holder and, if possible, show JapanFest, Inc. as an additional insured respects JapanFest. Please fax a copy to 404-240-4311 or email it to cork@cgjapanatlanta.org.

Furthermore, all JapanFest participants are required to agree to the following Release and Waiver:

For valuable consideration received (including the opportunity to participate in JapanFest), receipt of which is acknowledged, I (i) release each JapanFest Releasee from any Losses that the undersigned or any of its officers, directors, employees, agents, or affiliates may sustain in connection with its or their participation in or attendance at JapanFest and (ii) agree to indemnify, defend and hold each JapanFest Releasee harmless from and against any Losses that may be imposed upon or asserted against any JapanFest Releasee as a result of, or in connection with, (1) my (or any of my officers, directors, employees, agents or affiliates) participation in or attendance at JapanFest or(2) any action or inaction by my officers, directors, employees, agents or affiliates. I am aware of the hazards involved in such participation or attendance and agree to accept all risk of property damage and personal injury (including death) related to such hazards. When used herein, (A) "Loss" shall mean and include any loss, liability, obligation, damage, claim, lawsuit, injury (including death) cost or expense whatsoever (including attorneys' fees) and howsoever and whenever arising and (B) "JapanFest Release" shall mean and include JapanFest, Inc., the Consulate General of Japan, the Japanese Chamber of Commerce of Georgia and the Japan-America Society of Georgia and each of their respective officers, directors, trustees, employees, agents, affiliates and successors. This Release and Waiver is binding upon the undersigned's successors, heirs, and personal representatives. I agree, and it is my intent, to sign this record/document and affirmation by clicking the "Yes" box and electronically submitting this record/document to JapanFest. I understand that my signing and submitting this record/document in this fashion is the legal equivalent of having placed my handwritten signature on the submitted record/document and this affirmation.

INJURIES

Any incident resulting in injury or property damage MUST be reported to the JapanFest Safety Coordinator. This includes any incident that occurs during the festival itself or during the set up and takedown periods. Should an incident occur, please contact the JapanFest Safety Coordinator or ask any JapanFest committee member (wearing red t-shirts during JapanFest) or volunteer to notify the Safety Coordinator. Please do not leave the festival area until the JapanFest Safety Coordinator or a JapanFest committee member meets with you.

PETS

Pets are not permitted anywhere inside the festival area due to Health Department regulations. We must strictly enforce this policy due to the food sales associated with JapanFest.

SMOKING

Smoking is not permitted inside Gwinnett Center at any time. The facility has designated outdoor smoking areas.

REFUNDS

An application is a commitment to attend JapanFest. No refunds will be made for cancellation. JapanFest Inc. does not guarantee application acceptance to any organization. In the event your application is not accepted by the organizing committee, a full refund of the required advance space rental and electrical fee (when applicable) will be refunded.

CANCELLATION OF JAPANFEST

JapanFest reserves the right to cancel or postpone the festival due to unforeseen circumstances.

If you have questions, please call Jessica Cork at the Consulate General of Japan in Atlanta at 404-926-3020 or email cork@cgjapanatlanta.org.

APPLICATION INSTRUCTIONS FOR JAPANFEST PERFORMERS, MARTIAL ARTS DEMONSTRATORS AND WORKSHOP LEADERS

Please click here to fill out an application for JapanFest 2010 after reading the instructions below.

The application deadline is August 30, 2010. Applications received after this date may not be accepted.

**2010 APPLICATION CHANGES: READ CAREFULLY!!**

1) Due to increasing costs for equipment related to performances, coupled with decreased revenue, starting this year we ask that all performers, martial arts demonstrators, and workshop leaders pay a $50 participation fee to help offset our costs.. (This fee will be waived for groups who will have a booth as well.) This fee includes wired microphones, speakers, mixer, CD player, basic stage lighting (for performers), and a wired microphone, lectern, and PowerPoint equipment (for workshop leaders). Performers will also have access to backstage changing rooms, which have makeup lights, mirrors, and space to hang garments. We understand that this may pose a hardship for some of our performers, but we respectfully ask for your cooperation in supporting the festival.

Other equipment can be rented for the following charges:
Rehearsal: $100 per hour
Wireless microphone: $100

2) Payment will only be accepted through Google Checkout, and MUST be received when you register. We will no longer accept checks. Your application WILL NOT be processed until we receive payment. Please fill out the application, click on the "Submit application and make payment" button, and then make payment for the equipment you need on the page with the Google Checkout shopping cart.

4) All organizations will receive 20 free tickets for performers. You may distribute these as you see fit, but if you need additional tickets, they must be purchased at $8.00 per ticket.

5) Once your application has been processed and approved, and we have received payment, we will email you a link for you to enter the names and email addresses of the people working at your booth, which will allow them to receive an e-ticket, which they will need to print and bring with them to gain entry to JapanFest. We will no longer mail hard copy tickets. Each e-ticket has a unique barcode and may only be used by one person, but may be used for two days. No one will be admitted without a ticket.

6) There will only be ONE performer check-in location. All performers MUST enter through the Performing Arts Center entrance. Those who need to unload items using the loading dock must first check in at the Performing Arts Center entrance, where you will be given a loading pass to access the loading dock. Loading or unloading is permitted only through the loading dock. No loading or unloading is permitted through the front of the building. NO EXCEPTIONS. Please try to unload as quickly as possible out of courtesy to those waiting to use the loading dock. After unloading, please move your car to a parking space. Parking at Gwinnett Center is free. No overnight RV parking is allowed.

INSURANCE AND WAIVER

Please note that JapanFest's insurance only covers claims or suits made against JapanFest, Inc. by festival attendees, NOT festival participants such as vendors, performers, martial arts demonstrators, workshop leaders, exhibitors, etc.

Any accident where a JapanFest participant (i.e. your organization) is not participatory, JapanFest's general liability insurance acts as primary coverage. This would include accidents such as a trips & falls, or displays, riggings, stage parts, signage that may fall and injure someone attending the event (This injured person must be a third party not in any way involved with the management of JapanFest).

Any situation where someone attending is injured or incurs a medical condition whilst partaking in an exhibitor/vendor/performer sponsored event (this could be games, dances, demonstrations, or eating vendor prepared food) the participant's own general liability insurance acts as primary coverage and the JapanFest's general liability coverage acts as secondary (or excess) cover.

Therefore, it is best for you to have your own insurance, especially if you are a vendor or exhibitor of breakable items, as we will not be able to cover any damages.

If you have insurance for the items you will be selling or displaying, the certificate should show JapanFest, Inc. as the certificate holder and, if possible, show JapanFest, Inc. as an additional insured respects JapanFest. Please fax a copy to 404-240-4311 or email it to cork@cgjapanatlanta.org.

Furthermore, all JapanFest participants are required to agree to the following Release and Waiver:

For valuable consideration received (including the opportunity to participate in JapanFest), receipt of which is acknowledged, I (i) release each JapanFest Releasee from any Losses that the undersigned or any of its officers, directors, employees, agents, or affiliates may sustain in connection with its or their participation in or attendance at JapanFest and (ii) agree to indemnify, defend and hold each JapanFest Releasee harmless from and against any Losses that may be imposed upon or asserted against any JapanFest Releasee as a result of, or in connection with, (1) my (or any of my officers, directors, employees, agents or affiliates) participation in or attendance at JapanFest or(2) any action or inaction by my officers, directors, employees, agents or affiliates. I am aware of the hazards involved in such participation or attendance and agree to accept all risk of property damage and personal injury (including death) related to such hazards. When used herein, (A) "Loss" shall mean and include any loss, liability, obligation, damage, claim, lawsuit, injury (including death) cost or expense whatsoever (including attorneys' fees) and howsoever and whenever arising and (B) "JapanFest Release" shall mean and include JapanFest, Inc., the Consulate General of Japan, the Japanese Chamber of Commerce of Georgia and the Japan-America Society of Georgia and each of their respective officers, directors, trustees, employees, agents, affiliates and successors. This Release and Waiver is binding upon the undersigned's successors, heirs, and personal representatives. I agree, and it is my intent, to sign this record/document and affirmation by clicking the "Yes" box and electronically submitting this record/document to JapanFest. I understand that my signing and submitting this record/document in this fashion is the legal equivalent of having placed my handwritten signature on the submitted record/document and this affirmation.

INJURIES

Any incident resulting in injury or property damage MUST be reported to the JapanFest Safety Coordinator. This includes any incident that occurs during the festival itself or during the set up and takedown periods. Should an incident occur, please contact the JapanFest Safety Coordinator or ask any JapanFest committee member (wearing red t-shirts during JapanFest) or volunteer to notify the Safety Coordinator. Please do not leave the festival area until the JapanFest Safety Coordinator or a JapanFest committee member meets with you.

PETS

Pets are not permitted anywhere inside the festival area due to Health Department regulations. We must strictly enforce this policy due to the food sales associated with JapanFest.

SMOKING

Smoking is not permitted inside Gwinnett Center at any time. The facility has designated outdoor smoking areas.

REFUNDS

An application is a commitment to attend JapanFest. No refunds will be made for cancellation. JapanFest Inc. does not guarantee application acceptance to any organization. In the event your application is not accepted by the organizing committee, a full refund of the required advance space rental and electrical fee (when applicable) will be refunded.

CANCELLATION OF JAPANFEST

JapanFest reserves the right to cancel or postpone the festival due to unforeseen circumstances.

If you have questions, please call Jessica Cork at the Consulate General of Japan in Atlanta at 404-926-3020 or email cork@cgjapanatlanta.org.

APPLICATION INSTRUCTIONS FOR JAPANFEST FOOD VENDORS

Please click here to fill out an application for JapanFest 2010 after reading the instructions below.

The application deadline is June 1, 2010. Applications received after this date may not be accepted.

**2010 APPLICATION CHANGES: READ CAREFULLY!!**

In order to meet rising costs and streamline the registration process, we have implemented the following changes for 2010:

1) Payment will only be accepted through Google Checkout, and MUST be received when you register. We will no longer accept checks. Your application WILL NOT be processed until we receive payment. Please fill out the application, click on the "Submit application and make payment" button, and then make payment for the equipment you need on the page with the Google Checkout shopping cart.

2) 2010 fees are as follows:

One 20'x20' booth with six 8'x30" table and four chairs: $800
Additional 8'x30" table: $25
Additional Chairs: $1
Water hookup: $75
Phone line: $110
Refrigerator: $375
Freezer: $420
LP Gas Tank with hose: $515.74
Hot Box, Large: $60
Electric Outlet 120 V: $50
Electric Outlet 220 V: $50
Water and Sewage Line: $75
Kitchen on 1^st or 2^nd floor: $50

Electric Griddle: $300

3) All vendors will receive 20 free tickets for people working at your booth. You may distribute these as you see fit, but if you need additional tickets, they must be purchased at $8.00 per ticket.

4) Once your application has been processed and approved, and we have received payment, we will email you a link for you to enter the names and email addresses of the people working at your booth, which will allow them to receive an e-ticket, which they will need to print and bring with them to gain entry to JapanFest. We will no longer mail hard copy tickets. Each e-ticket has a unique barcode and may only be used by one person, but may be used for two days. No one will be admitted without a ticket.

5) There will only be ONE vendor check-in location. All exhibitors and vendors MUST enter through the Performing Arts Center entrance. Those who need to unload items using the loading dock must first check in at the Performing Arts Center entrance, where you will be given a loading pass to access the loading dock. Loading or unloading is permitted only through the loading dock. No loading or unloading is permitted through the front of the building. NO EXCEPTIONS. Please try to unload as quickly as possible out of courtesy to those waiting to use the loading dock. After unloading, please move your car to a parking space. Parking at Gwinnett Center is free. No overnight RV parking is allowed.

GENERAL RULES AND REGULATIONS

1. Food Vendors are required to obtain a Temporary Food Service License from Gwinnett County Health Department (Application Fee = $125)
2. Food Vendors are responsible for paying Sales Tax of 7% on total sales (same as if sold in your restaurant)
3. Food Vendors are responsible for paying the JapanFest participation fee ($800 -- $400 per day), payable by credit card or check upon submission of the application.
4. Each vendor must keep within their assigned space unless additional space has been purchased. It is not permitted to distribute pamphlets or other materials outside your booth. You may only give them guests who actually come to you looking for information.
5. If you have a sign or a banner with your organization's name on it, please bring it.
6. Booths must be neat in appearance and not distract from neighboring displays. Each space must be left clean at the end of the day.
7. Vendors are required to handle their own sales tax.
8. Booths must be manned at all times and exhibit their items for the entire festival day. Exhibitors may not remove their items until the end of the festival day.
9. Decorations, signs or banners may not be fastened to ceilings, painted surfaces, columns, or decorative walls. Helium balloons are prohibited. No duct tape, scotch tape or mailing tape is allowed. Messy items such as confetti, glitter, candle wax etc. are prohibited.
10. You may set up your area starting at 7:00 am on Saturday. You must be completely set up by 9:30 am. The festival ends at 6:00 pm on Saturday and 5:00 pm on Sunday. All organizations should have completed their load-out by 7:00 pm on Sunday.
11. Vendors are welcome to leave items inside the Gwinnett Center on Saturday evening, but do so at their own risk.
12. JapanFest accepts no responsibility for any lost, damaged or stolen property.

ELECTRICITY

1. You must provide any electrical extension cords that are needed in your vendor area.
2. Electrical extension cords should be heavy-duty types with a 3-wire grounded connection.
3. The cords used at JapanFest should be UL-approved devices and properly rated to the devices they will be used with.
4. Extension cords must be in good condition and covered with the proper insulation.
5. Any cords found to be frayed, spliced or damaged will not be permitted.
6. Extension cords used with individual displays should be secured so they do not become a trip hazard around your display.
7. Use extension cords of the appropriate length for the items contained at your display.
8. Please use tape or cable ties to secure the extension cords. Nails or tacks can damage the insulation of the cords.
9. Please be sure to bring materials to secure cords with you during set up!

WIRELESS INTERNET ACCESS

Wireless Internet access is offered throughout Gwinnett Center. Ensure that your wireless adapter is enabled and configured to access the wireless network. Your computer will alert you of the "gc" wireless network when you are in the coverage area. Select to connect to the "gc" network. You may see multiple listings for the "gc" network; please select the one with the strongest signal. Open your Internet browser and follow the prompts for payment and connection. Rates are $7.95 for 24 hours of access. If you experience technical difficulties, please call 1-800-216-8856.

SAFETY

If you will be displaying items that have moving parts, sharp blades, sharp edges, etc., please make certain that the appropriate safety guards are in place. Consider placing these types of items in areas of your exhibit that are not easily reached by small children. Be aware that you are responsible for assisting with the safety of your exhibits. If you have questions or concerns, please feel free to contact any JapanFest staff members for assistance.

INSURANCE AND WAIVER

Please note that JapanFest's insurance only covers claims or suits made against JapanFest, Inc. by festival attendees, NOT festival participants such as vendors, performers, martial arts demonstrators, workshop leaders, exhibitors, etc.

Any accident where a JapanFest participant (i.e. your organization) is not participatory, JapanFest's general liability insurance acts as primary coverage. This would include accidents such as a trips & falls, or displays, riggings, stage parts, signage that may fall and injure someone attending the event (This injured person must be a third party not in any way involved with the management of JapanFest).

Any situation where someone attending is injured or incurs a medical condition whilst partaking in an exhibitor/vendor/performer sponsored event (this could be games, dances, demonstrations, or eating vendor prepared food) the participant's own general liability insurance acts as primary coverage and the JapanFest's general liability coverage acts as secondary (or excess) cover.

Therefore, it is best for you to have your own insurance, especially if you are a vendor or exhibitor of breakable items, as we will not be able to cover any damages.

If you have insurance for the items you will be selling or displaying, the certificate should show JapanFest, Inc. as the certificate holder and, if possible, show JapanFest, Inc. as an additional insured respects JapanFest. Please fax a copy to 404-240-4311 or email it to cork@cgjapanatlanta.org.

Furthermore, all JapanFest participants are required to agree to the following Release and Waiver:

For valuable consideration received (including the opportunity to participate in JapanFest), receipt of which is acknowledged, I (i) release each JapanFest Releasee from any Losses that the undersigned or any of its officers, directors, employees, agents, or affiliates may sustain in connection with its or their participation in or attendance at JapanFest and (ii) agree to indemnify, defend and hold each JapanFest Releasee harmless from and against any Losses that may be imposed upon or asserted against any JapanFest Releasee as a result of, or in connection with, (1) my (or any of my officers, directors, employees, agents or affiliates) participation in or attendance at JapanFest or(2) any action or inaction by my officers, directors, employees, agents or affiliates. I am aware of the hazards involved in such participation or attendance and agree to accept all risk of property damage and personal injury (including death) related to such hazards. When used herein, (A) "Loss" shall mean and include any loss, liability, obligation, damage, claim, lawsuit, injury (including death) cost or expense whatsoever (including attorneys' fees) and howsoever and whenever arising and (B) "JapanFest Release" shall mean and include JapanFest, Inc., the Consulate General of Japan, the Japanese Chamber of Commerce of Georgia and the Japan-America Society of Georgia and each of their respective officers, directors, trustees, employees, agents, affiliates and successors. This Release and Waiver is binding upon the undersigned's successors, heirs, and personal representatives. I agree, and it is my intent, to sign this record/document and affirmation by clicking the "Yes" box and electronically submitting this record/document to JapanFest. I understand that my signing and submitting this record/document in this fashion is the legal equivalent of having placed my handwritten signature on the submitted record/document and this affirmation.

INJURIES

Any incident resulting in injury or property damage MUST be reported to the JapanFest Safety Coordinator. This includes any incident that occurs during the festival itself or during the set up and takedown periods. Should an incident occur, please contact the JapanFest Safety Coordinator or ask any JapanFest committee member (wearing red t-shirts during JapanFest) or volunteer to notify the Safety Coordinator. Please do not leave the festival area until the JapanFest Safety Coordinator or a JapanFest committee member meets with you.

PETS

Pets are not permitted anywhere inside the festival area due to Health Department regulations. We must strictly enforce this policy due to the food sales associated with JapanFest.

SMOKING

Smoking is not permitted inside Gwinnett Center at any time. The facility has designated outdoor smoking areas.

REFUNDS

An application is a commitment to attend JapanFest. No refunds will be made for cancellation. JapanFest Inc. does not guarantee application acceptance to any organization. In the event your application is not accepted by the organizing committee, a full refund of the required advance space rental and electrical fee (when applicable) will be refunded.

CANCELLATION OF JAPANFEST

JapanFest reserves the right to cancel or postpone the festival due to unforeseen circumstances.

If you have questions, please call Jessica Cork at the Consulate General of Japan in Atlanta at 404-926-3020 or email cork@cgjapanatlanta.org.